Job Vacancies – Deadline 25 March, 2025

POSITION

GRADE

JOB REF. NO

Compliance Officer

An officer at this level may be deployed to perform compliance functions or political parties capacity building functions.

Under Compliance Department, specific duties and responsibilities will entail:

1. Implement strategies and policies for compliance and regulation of political parties;
2. Conduct research on compliance and regulation of political parties;
3. Check completeness of political parties statutory files;
4. Draft correspondences related to compliance and regulation of political parties;
5. Tracking compliance of political parties in line with the Political Parties Act;
6. Investigation of complaints and sanctions under the Political Parties Act;
7. Review statutory documents submitted by political parties; and
8. Monitor political party nominations and campaigns in line with the Political Parties Act and other relevant laws.

Under Political Parties Capacity Building Department, duties and responsibilities will entail:

1. Implement policies, procedures and manuals for capacity building of political parties;
2. Liaise with stakeholders and partners on issues related to political parties capacity building;
3. Participate in the identification of training gaps within the political parties and propose appropriate programmes;
4. Participate in the development and implementation of sensitization programmes for political parties and other stakeholders;
5. Liaise with relevant stakeholders on political parties agents training;
6. Mobilize political parties’ participants for training;
7. Compile and update a database of trainers of political parties;
8. Participate in political party’s sensitization activities;
9. Provide logistical and administrative support for capacity building initiatives;
10. Conduct research to inform development of capacity building curriculum and programmes; and
11. Prepare and collate relevant periodic reports.

1. Bachelor’s Degree in any of the following disciplines: Laws, Public Administration, Business Administration, Education, Political Science/Social Science, or equivalent qualification from a recognized institution;
2. Proficiency in Computer Applications; and
3. Met the requirements of Chapter Six of the Constitution.

Registration Officer

This position can be deployed to either:

1. Headquarters (Registration department)
2. Field Services (Regional/ County Offices)

1. Headquarters
2. Field offices (Regional or County Offices)

i.         Implement procedures and guidelines for provisional and full registration of Political Parties;

ii.         Research and draft checklist for provisional and full registration;

iii.         Scrutinize applications for provisional and full registration of Political Parties in accordance with the Political Parties Act;

iv.         Research and prepare draft statutory documents for publication in the Gazette and advertisement in the newspaper as provided for in law;

v.         Prepare correspondences to the applicants with regard to registration of Political Parties;

vi.         Advise applicants on the registration of political parties and change of particulars;

vii.         Compile status reports on the registration of political parties and draft activity reports;

viii.         Update the political parties register; and

ix.         Scrutinize the coalition and merger agreements in line with the Act.

At the Regional/County Offices, the specific duties and responsibilities will entail:

i.            Mobilization of stakeholders and partners for Capacity building at the county level;

ii.            Maintain regular communication with Political Parties on matters affecting management of Political Parties;

iii.            Conduct periodic visitation to political parties’ county offices to verify office locations, and adherence to registration requirements;

iv.            Verify the availability of political party records at the county level;

v.            Verify the existence of political party offices at the county levels and adherence to compliance requirements;

vi.            Maintain proper Office records;

vii.            Prepare monthly operational reports and special activity reports;

viii.            Draft and undertake research on registration of political parties; and

ix.            Participate in political party’s sensitization activities.

i.         Bachelor’s Degree in any of the following disciplines: Law, Public Administration, Business Administration, Education, Political Science/Social Science, or equivalent qualification from a recognized institution;

ii.         Proficiency in Computer Applications; and

iii.         Met the requirements of Chapter Six of the Constitution

Corporate Communication Officer

i.         Implement ORPP Corporate typology and brand management strategies;

ii.       Collate corporate communication materials for ORPP events;

iii.      Undertake issuance and distribution of communication material within and outside office in line with communication strategy;

iv.      Disseminate internal communication through designated channels;

v.       Follow up on customer feedback to inform appropriate interventions for improvement of service delivery;

vi.      Participate in the organization of corporate events, trade fairs and other outreach fora;

vii.    Participate in planning and in execution of ORPP’s CSR activities;

viii.   Prepare daily press reports of print and social media monitoring;

ix.      Manage ORPP corporate email;

x.       Preparation of print, electronic copy for advertisements;

xi.      Document events through video, photography and press cuttings; and

xii.    Collect information for the preparation of IEC material and supplements.

i.          Bachelor’s degree in any of the following disciplines: – Public Communication, Public Relations, Mass Communication, Journalism or equivalent qualification from a recognized institution;

ii.          Proficiency in Computer Applications; and

iii.          Met the requirements of Chapter Six of the Constitution.

Supply Chain Management Assistant

ii.         Maintain inventory and stock control;

iii.         Undertake procurement and storage activities;

iv.         Prepare stores requisitions;

v.         Undertake shelfing, arranging and labelling of stores;

vi.         Update the stores/stocks cards;

vii.         Prepare stores quarterly and annually report;

viii.         Verify goods delivered by suppliers are of the right/required quality and quantity;

ix.         Distribute quotation requests;

x.         Distribute goods, equipment and services to user departments

xi.         Maintain security and safe custody of stores; and

xii.         Conduct stock control, stock taking and stock audit.

i.            Diploma in Supply Chain Management or equivalent qualification from a recognized institution;

ii.            Proficiency in Computer Applications; and

iii.            Met the requirements of Chapter Six of the Constitution.

Clerical Officer

1. Headquarters
2. Field offices (Regional or County Offices)

ii.      Maintain general cleanliness and security of files and equipment;

iii.      Ensure proper organization of files in the registry;

iv.      Maintain and update files and other records;

v.      Maintain files and files movement register;

vi.      Maintain an efficient filling system;

vii.      Circulate files to action officers and tracking the movement of files to ensure all the outstanding requirements are actioned within the required timelines;

viii.      Draft simple correspondences;

ix.      Coordinate file census; and

x.      Offer clerical support to line managers in the deployed functional area.

i.      Kenya Certificate of Secondary Education (KCSE) mean grade C Minus or equivalent qualification from a recognized Institution;

ii.                   Proficiency in Computer Applications; and

iii.                  Met the requirements of Chapter Six of the Constitution.

Driver

1. Drive motor vehicle in the authorised class/classes;
2. Carry out routine checks on the vehicle’s cooling, oil, electrical and brake systems and tire pressure;
3. Report any defects or malfunctioning of the vehicle;
4. Keep vehicle tools in good working condition;
5. Maintain and use authorised work tickets;
6. Maintain security and safety of the vehicle on and off the road;
7. Drive vehicle in a manner to ensure safety of passengers and/or goods therein;
8. Maintain daily cleanliness of the vehicle; and
9. Report any incidences and accidents to the relevant authority.

i.            Kenya Certificate of Secondary Education (KCSE) mean grade D Plus or its equivalent qualifications from a recognized Institution

ii.            Valid driving license free from any current endorsement(s) for class(s) of vehicle (s) the officer is required to drive;

iii.            Passed Occupational Trade Test III for Drivers;

iv.            Defensive Driving Certificate from the Automobile Association (AA) of Kenya or its equivalent qualification from a recognized Institution;

v.            Suitability Test for Drivers Grade III conducted by the Ministry of Transport and Infrastructure; and

vi.            Certificate in First-Aid course lasting not less than one (1) week from St. John Ambulance or Kenya Institute of Highway and Building Technology (KIHBT) or any other recognized Institution.

vii.            Proficiency in Computer Applications; and

viii.            Met the requirements of Chapter Six of the Constitution

Office Assistant

1. Undertake cleaning of offices, lavatories and compound;
2. Record and dispatch letters, files and documents;
3. Participate in simple clerical work;
4. Run office errands;
5. Maintain the office kitchen and utensils;
6. Prepare and serve tea to staff and visitors;
7. Keep safe custody of cleaning equipment and materials;
8. Carry out planting, weeding and pruning/mowing gardens; and
9. Collect, assemble and dispose waste.

i.                Kenya Certificate of Secondary Education (KCSE) mean grade D Plain or its equivalent qualification from a recognized Institution;

ii.              Proficiency in Computer Applications; and

iii.             Met the requirements of Chapter Six of the Constitution