The position is responsible for registration of political parties and implementation of ORPP devolved functions including maintaining synergy between headquarters, regional offices, county offices and relevant stakeholders.

This position can be deployed to either:

i.   Headquarters (Registration department)

ii.  Field Services (Regional/ County Offices)

1. Headquarters
2. Field Offices (Regional or County offices)

Job Specification

Duties and responsibilities

At the Headquarters, the specific duties and responsibilities will entail:

i.  Implement procedures and guidelines for provisional and full registration of Political Parties;

ii.  Research and draft checklist for provisional and full registration;

iii.  Scrutinize applications for provisional and full registration of Political Parties in accordance with the Political Parties Act, Cap 7D;

iv. Research and prepare draft statutory documents for publication in the Gazette and advertisement in the newspaper as provided for in law;

v.  Prepare correspondences to the applicants with regard to registration of Political Parties;

vi.   Advise applicants on the registration of political parties and change of particulars;

vii.  Compile status reports on the registration of political parties and draft activity reports;

viii.  Update the political parties register; and

ix.  Scrutinize the coalition and merger agreements in line with the Act;

At the Regional/County Offices, the specific duties and responsibilities will entail:

i.   Mobilization of stakeholders and partners for Capacity building at the county level;

ii.   Maintain regular communication with Political Parties on matters affecting management of Political Parties;

iii.  Conduct periodic visitation to political parties’ county offices to verify office locations, and adherence to registration requirements;

iv.  Verify the availability of political party records at the county level;

v.  Verify the existence of political party offices at the county levels and adherence to compliance requirements;

vi.  Maintain proper Office records;

vii.  Prepare monthly operational reports and special activity reports;

viii.  Draft and undertake research on registration of political parties; and

ix.   Participate in political party’s sensitization activities.

Person Specification

For appointment to this post, a candidate must have: –

i.      Bachelor’s Degree in any of the following disciplines: Law, Public Administration, Business Administration, Education, Political Science/Social Science, or its equivalent from a recognized institution;

OR

A minimum of six (6) years relevant work experience, three (3) of which must have been as a Senior Registration Assistant or a comparable and relevant position in the public or private sector with;

A Diploma in any of the following disciplines: Laws, Public Administration, Education, Political Science or its equivalent from a recognized institution;

ii.   Proficiency in Computer Applications; and

iii.   Met the requirements of Chapter Six of the Constitution.

Job Title:

Clerical Officer

1. Headquarters
2. Field Offices (Regional or County offices)

Job Specification

Duties and responsibilities

i.   Perform clerical functions for the Office including photocopying, scanning, binding and data entry;

ii.   Maintain general cleanliness and security of files and equipment;

iii.   Ensure proper organization of files in the registry;

iv.  Maintain and update files and other records;

v.   Maintain files and files movement register;

vi.  Maintain an efficient filling system;

vii.  Circulate files to action officers and tracking the movement of files to ensure all the outstanding requirements are actioned within the required timelines;

viii.  Draft simple correspondences;

ix.   Coordinate file census; and

x.   Offer clerical support to line managers in the deployed functional area.

Person Specification

For appointment to this grade, a candidate must have:-

i.   Kenya Certificate of Secondary Education mean grade C (Minus) or its equivalent from a recognized institution;

ii.   Proficiency in Computer Application Skills; and

iii.  Met the requirements of Chapter Six (6) of the Constitution.